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1.
Assists Health and Family Services Supervisors and Coordinators in implementing
recruitment process to ensure enrollment at funded level.
a)
Recruit door-to-door in targeted areas to enroll
low-income pre-school children including children with disabilities.
b)
Organizes and presents Head
Start information programs to community groups as needed.
c)
Places posters and distributes program information
fliers in prominent areas frequented by parents of preschool children.
d)
Assists Family Services Supervisor and Coordinator
in maintaining a waiting list of children and who
have completed the intake process, and are medically cleared to enter the
program.
e)
Notifies eligible families of entrance date for
children.
f)
Assists the program in maintaining full enrollment
at all times.
g)
Assists in maintaining 85% daily attendance for
children enrolled in program by checking the attendance forms daily and
contacting the parents when children have been absent for three consecutive
days, making home visits as necessary.
h)
Collaborates with center teams before new children
enroll to discuss placement and start date.
i)
Arranges for
families to visit the center prior to child’s enrollment.
j)
Ensures that
Family Development files are on site prior to child’s enrollment.
k)
Sends Alert Form(s) to Behavioral Coordinator,
Disabilities Coordinator, or Supervisor of Health Services for known or
suspected behavioral, disabilities, or health/nutrition concerns.
l)
Reports to
supervisor the status of center enrollment and attendance monthly or as
requested.
m)
Makes contact with families in the fall to
determine if eligible children are returning for the next program year.
2. Maintains accurate and
current files on all children on their caseload.
a) Maintains current emergency contact information for
each child enrolled.
b) Ensure that intake packet is completed and accurate on
all enrolled families.
c)
Maintain family contact sheets for assigned families.
d) Maintain updated Family Partnership Agreement.
e)
Maintain updated Family Goal Sheet.
f)
Maintain accurate enrollment, transfer and
withdrawal information.
3.
Ensures that all children’s health records are current and up-to-date.
a)
Complete
health, nutrition, and dental history and forms upon enrollment.
b)
Obtain
immunization records for each child and assess for completeness.
c)
Notifies
parents of immunizations as they become due.
d)
Post allergy
list in the center as needed.
e)
Submits copy
of special dietary need to Food Service Manager as needed.
4.
Ensures that all children and families have a medical and dental home.
a)
Requests health and dental provider information at
intake.
b)
Requests health and dental insurance information
at intake and every three months of enrollment.
c)
Assists families in obtaining an ongoing source of
medical and dental care.
d)
Assists families in obtaining medical insurance.
e)
Obtains documentation of a physical examination on
all children within 30 days of enrollment.
5.
Ensures that all health and dental screenings for children are performed
within 45 days of enrollment and as needed.
a)
Works with Health Supervisor, Coordinator, and
center team to plan and conduct health and dental screenings for children.
b)
Records results of screenings in child’s family
development file.
c)
Refers any failed screenings to the Supervisor of Health
Services.
d)
Tracks all screenings and referrals, including
outcomes, on the Health Screening Tracking Form.
e)
Prioritize dental treatment needs for each child.
6.
Ensures that all enrolled children receive
dental services.
a)
Works with the Supervisor of Health Services and
Health Coordinator to plan for dental exam, cleaning, and Fluoride
treatment for all children as needed.
b)
Submits any necessary dental forms to the dentist
well in advance.
c)
Transports children to dental appointments as
necessary.
d)
Refers any unmet dental needs to the Supervisor of
Health Services.
e)
Requests dental information on children from
family dentists for documentation.
f)
Records documentation of any parent refusals for
dental services in the child’s file.
7. Compiles
and sends health, nutrition, immunization, and dental information to Health
Coordinator
monthly
a) Submits monthly Program Information Reports and
computer data sheets to Health Coordinator.
b) Maintains a copy
of data sheets in each child’s file.
8.
Maintains documentation of all accidents and injuries for staff and
children.
a)
Maintains an Injury Report Log and Accident Report
Forms at the center.
b)
Sends a copy of Accident Report Forms to the
Supervisor of Health Services weekly.
c)
Follows the injury policy to report serious
injuries to the Supervisor of Health Services and the TAP Insurance
Officer.
9.
Ensures that all staff health and emergency records are current and up to
date.
a)
Records and files Staff Emergency
Information forms annually, updating every two months.
b)
Maintains records of staff physical exams, first
aid and CPR certification, and Tuberculosis screening.
10.
Organize and advises center parent committee.
a) Attends parent meetings monthly.
b) Conducts election of center officers,
services area committee representatives and policy council representatives.
c) Assists in providing parent officer
training.
d) Maintains a current list of parents
serving on the center committee, services area committees and policy
council.
e) Organizes a calendar of parent activity
projects and meetings, monthly.
f) Notifies parents of meetings.
g) Assists center chairperson in planning
meetings, activities and trainings.
a)
Forwards
center agenda, minutes; treasurers report form and sign in sheet to
supervisor.
b)
Maintains
center Parent Involvement notebook.
11.
Assist parents in completing the Family Partnership Agreement.
a) Establishes a relationship of mutual trust with assigned
families.
b)
Makes program required home visits to all assigned families.
c) Completes the Family Partnership within 90 days of child’s
enrollment.
d) Develops
the Family Goal Sheet with specific action steps, community
resources, target dates, and outcomes.
12.
Provides support services to Head Start
families.
a)
Review Parent Handbook with the families within 45
days of child’s enrollment.
b)
Assist in securing the necessary services
identified by enrolled families.
c)
Develops and implements a crisis intervention plan
for identified families.
d)
Completes referral form: submits copy to
referral agency as needed.
13.
Notifies parents of community resources and networks with community
programs.
a)
Provides each family with an
up-to-date information directory on community resources.
b)
Maintains a parent information
area to display current information and agency related parent activities.
c)
Develop and distribute center
newsletter quarterly.
d)
Represents TAP families in the
community by participating in a community agency advisory committee or
health related committee, team, or coalition.
14.
Assists parents in assessing their needs.
a)
Completes
Parent Interest Survey with each family and tallies the results and submit
to Family Services Coordinator.
b)
Schedules a
minimum of 3 parent-training sessions based on the Parent Interest Survey
and submits to Family Services Coordinator.
c)
Completes and
submits all training report forms following the training event.
d)
Assists
families in preparing and presenting their needs and ideas to organization
or agencies in an effective way.
15.
Attend meetings related to Head Start
Families and Community Partnerships/Parents Involvement and Health.
a)
Attend TAP
Families First Meeting.
b)
Attend Family and Community Partnerships Advisory
Committee meetings, as scheduled.
c)
Attend
in-service training, conferences, and workshops upon request.
d)
Attend staff
meetings and Family Development Services meetings as scheduled.
e)
Attend
Community Partnership meetings as scheduled.
16.
Establish and maintain a record system of all program-required information
and submits required information upon request as needed.
17.
Maintains the confidentiality of all child and family information
a)
Maintain all files containing child and family information in a locked file
cabinet.
b)
Maintain confidentiality of health and family data, both written and
verbal.
c)
Share confidential health and family information only on a “need to know”
basis with center staff.
18.
Assists in the development of mandated family training and activities
calendar.
19.
Attends transition meetings related to Early Head
Start and Head Start.
20.
Adheres to all TAP and TAP Head Start
Employee Policies and the NAEYC
Code of Ethical Conduct as adopted by TAP Head
Start.
21.
Supports a team approach in working with other Head
Start or Early
Head
Start Staff to meet Head Start
Performance Standards and advance the
goals of the TAP Head Start Program.
21.
Perform any other job-related tasks, upon request.
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